May 2022 Minutes
Tealby Parish Council
21 Wood Farm Close, Nettleton, LN7 6AS. Tealbypc@gmail.com
Notes of the Meeting of Monday 9th May 2022
At Tealby Village Hall following the AGM
Present:, Cllr Spivey , Cllr Shilling, Cllr. Adams, Cllr Noon, J. Grainger, Clerk & RFO.
22.22 APOLOGIES FOR ABSENCE
Cllr Bevan, Cllr Mercer, Cllr. Bunney (LCC), with reasons accepted.
23.22 ELECTION OF CHAIRMAN FOR ENSUING YEAR 2022/23.
Cllr. Shilling nominated Cllr. Spivey for the position of Chairman. No other nominations were
received. Seconded Cllr. Adams. Unanimous – resolved.
24.22 TO RECEIVE DECLARATION OF ACCEPTANCE OF OFFICE OF CHAIRMAN OF TEALBY PARISH COUNCIL.
The declaration accepted and signed.
25.22 ELECTION OF VICE-CHAIRMAN FOR THE ENSING YEAR 2022/23.
Cllr. Adams nominated Cllr. Shilling for the position of Vice -Chairman. No other nominations were received. Seconded Cllr. Spivey. Unanimous – resolved.
26.22 TO RECEIVE DECLARATION OF ACCEPTANCE OF OFFICE OF VICE-CHAIRMAN OF TEALBY PARISH COUNCIL.
The declaration accepted and signed.
27.22 TO RECEIVE COUNCILLORS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011
Cllr. Spivey – Village Hall Committee.
28.22 TO APPROVE THE NOTES OF THE MEETING OF THE COUNCIL HELD ON 1st March 2022, AND ADOPT AS MINUTES.
It was proposed, seconded and Resolved: That the notes of the meeting be approved as a correct record and signed by the Chairman.
29.22 CHAIRMAN AND COUNCILLOR COMMENTS/UPDATES ON ANY MATTERS OUTSTANDING FROM THE LAST MEETING AND RESOLVE AS NECESSARY.
Cllr. Spivey discussed the Jubilee bench, and requested the clerk check the funding pot was still available. updated the meeting on notes received from Cllr. Adams (absent).
Cllrs. discussed the play area and zip wire in particular, after which it was proposed to defer this until the July meeting. Additionally, the benches for the village green were discussed with consideration to the grass cutter. A discussion is required to ensure the maintenance contractors can navigate the area.
30.22 CLERKS UPDATES ON ANY MATTERS OUTSTANDING FROM THE LAST MEETING AND RESOLVE AS NECESSARY.
The clerk discussed web site maintenance, which after further discussions was agreed to undertake a yearly support package giving 10 hrs for £180.00, organized via LALC. This was to help with the recruitment process of a new clerk.
The clerk discussed feedback from the VH (regarding funds raised by a separate volunteer group (Village Green Group)). After discussions with the internal auditor the clerk proposed writing to the VH and the Village Green Group regarding the funds raised as a donation to the Parish Council, for repairs and maintenance and improvement of the Playing Field and its equipment.
31.22 FINANCE
i) FINANCE – ANNUAL RETURN FOR YEAR ENDED 31ST MARCH 2022
a) Execute Annual Governance Statement - Was duly Executed
b) To approve the statement of accounts – Was duly Executed
c) Execute Certificate of Exemption -Was duly Executed
d) Execute review of effectiveness of internal audit – Was duly Executed
31.22 FINANCE / CONTINUED
ii) TO AUTHORISE THE SIGNING OF ORDERS FOR PAYMENT AND TO NOTE INCOME FOR MAY 2022 It was proposed, seconded and Resolved: That orders for payment made to the sum of £2340.78 for May 2022. income is £15481.05 being the precept was received in this period.
32.22 PLANNING APPLICATIONS & DECISIONS
144599 – Sunnyside shop – Objections received and will be submitted
144687 – Oak House Rasen Rd – Objections received and will be submitted
144718 – Land Adj The Beeches Rasen Rd – Objections received and will be submitted
144134 – Kingshead – no objections.
Meeting closed at 9.30pm
Date of next meeting 4th July 2022.