March 2022 DRAFT Minutes
Tealby Parish Council
Notes of the Meeting of Monday 7th March 2022 Held in the Tealby Village Hall at 7:20pm
Present: Cllr Spivey (Chair), Cllr Shilling (Vice-Chair), Cllr Adams, Cllr Noon.
4 members of the public attended the Public Forum session that preceded the formal Council meeting. The residents of Thorpe Lane raised the issue of the use of the fords by drivers of 4x4 vehicles in particular, along with alleged associated abusive and threatening behaviour. A letter signed by residents of Thorpe Lane outlined, to the Council, in detail the issues of concern. A request from the residents was made that the Parish council send this letter along with a letter of support to Cllr Steven Bunny and the Executive Councillor responsible for Highways at Lincolnshire County Council, Cllr Richard Davies. After full discussion of the issues of concern, the following actions were agreed;
i] The Council would send a letter of support as requested which would include the letter sent to the Parish by the residents of Thorpe Lane.
ii] The Council would promote the suggestion that a Traffic Regulation Order limiting the use of Thorpe Lane be put in place by the Highways Authority. This Order would restrict use of the fords to occupiers of residential premises and land accessed from Thorpe Lane.
iii] The Council would request that the Highways Authority would ask that those companies providing satellite navigation remove Thorpe Lane as a ‘through route’ to their users.
iv] The Council would request that the Highways Authority provide appropriate signage, suggesting the route is not suitable for motorised vehicles.
The public forum section of the meeting closed at 7:45pm
10.22 APOLOGIES FOR ABSENCE
Cllr Bevan, Cllr Goodall, Cllr Mercer, Mrs Grainger, Clerk & RFO. All reason accepted.
11.22 TO RECEIVE COUNCILLORS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011
None were received at this time
12.22 TO APPROVE AS A CORRECT RECORD THE NOTES OF THE MEETING OF THE COUNCIL HELD ON 10th January 2022
It was proposed seconded and Resolved: That the notes of the meeting held on the 10th January 2022 be approved as a correct record and signed by the Chairman.
13.22 CHAIRMAN AND COUNCILLOR COMMENTS/UPDATES ON ANY MATTERS OUTSTANDING FROM THE LAST MEETING AND RESOLVE AS NECESSARY.
Cllr Adams raised the issue of road name plates within the village and their condition. Some are in poor condition and should be refurbished or replaced sympathetically to match existing types and appropriate for a village in an AONB. It was suggested that a list of those signs in poor condition be identified and listed and the list forwarded to the local Highways Authority officers for attention.
Action All/Clerk
14.22 Planning Applications and Decisions
In the absence of the clerk, Cllr Spivey advised the Council of updates to a number of issues;
144395 - 18 Rasen Road - An objection had been raised for discussion by the Council by a local resident. Other objections to the proposed alterations have been raised by individual Cllr’s and would form part of the Parish Council response to
the application.
The Clerk had raised an enquiry with the local planning authority with regard to replacement windows at a property in Front Street and as to whether or the required permission to replace window frames and glazing had been sought and granted. Also, should permission have been granted, that any conditions attached to that permission had been complied with.
144030- Land to the east of 2 Rasen Road - an application relating to the construction of a single dwelling has been withdrawn by the applicant.
The Clerk was requested to raise an enquiry with the local planning authority with regard to the replacement windows to a property in Front Street. Despite being refused permission it would appear that replacement windows had been put installed.
15.22 TO RECEIVE AN UPDATE FOR PLAY EQUIPMENT REPAIRS AND MAINTENANCE
Prices had been received for items of play equipment and play are fencing to be repaired. Subject to a limit of expenditure of £1414, it as agreed to undertake the following work;
Repair the ground in the vicinity of the swings £390 Repair and extend boundary fencing £900
Clear vegetation from boundary area £120
Action Cllr Adams/Mercer
The Council had been advised by Cllr Bunny that grants from West Lindsey District Council through the Councillors Initiative fund, may be available, for the replacement of items that were beyond economic or reasonable repair. The Council would consider an application for replacement of items in the future.
16.22 TO RECEIVE AN UPDATE ON MAINTENANCE OF TREES
The council had given instruction for work to be completed to trees within the Church grave yard. This work, which included the raising of a tree canopy and he removal of saplings from the boundary area, would allow greater access for future maintenance of the boundary wall for which the Council is responsible.
17.22 TO DISCUSS THE PROCUREMENT OF A PLATINUM JUBILEE BENCH BY THE COUNCIL
Cllr Mercer had sought a quotation for a bench for local company. Cllr Spivey has submitted an application for £700 grant towards the cost from West Lindsey District Council. The Tealby Village Shop had agreed to cover the additional cost above this figure.
Cllrs were asked to consider designs previously submitted for consideration so that an order could be placed and to suggest other suppliers.
18.22 TO DISCUSS RESIDENTS CONCERNS REGARDING 4X4 IN TRAFFIC THORPE LANE
As previously agreed during the public forum ahead of the Council meeting, it was agreed that a letter would be drafted and sent to the Highways Authority.
Action Clerk
19.22 TO RECEIVE AN UPDATE FROM VILLAGE GREEN GROUP
The Council had invoiced Lincolnshire County council to recover £360.66 spent by the Group on materials on work undertaken over recent months.
Cllr Adams suggested continuing the existing footpath along boundary of the park to provide a circular walk. this could be enhanced by the payment of simple ‘sleeper benches’. Cllr Spivey suggested that a this could be a project for a volunteer working party.
20.22 FINANCE: TO APPROVE PAYMENTS MARCH 2022
No payments had been identified for payment other than the Clerks wages which were approved.
21.22 TO MOVE TO CLOSED SESSION TO DISCUSS STAFFING MATTERS
Meeting closed at 8.50pm
Date of next meeting & AGM 9th May 2022