2022 Parish Council Minutes of Meetings

Tealby Parish Council

Notes of the Meeting of Monday 7th November 2022 held in the village Hall at 7:20pm

Present: Cllr Spivey, Cllr Shilling, Cllr Adams, Cllr Brown, Cllr Bevan, Cllr Mercer. Cllr. Bunney (late)

Cllr Spivey opened the meeting at 7.30pm. No members of the public were present.

57.22   APOLOGIES FOR ABSENCE

Cllr Noon, J.Grainger, Clerk & RFO. All reasons accepted.

58.22   TO RECEIVE COUNCILLORS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011

None were received at this time

59.22   TO APPROVE AS A CORRECT RECORD THE NOTES OF THE MEETING OF THE COUNCIL HELD ON 5th September 2022

It was proposed seconded and Resolved: That the notes of the meeting held on the 5th September 2022 be approved as a correct record and signed by the Chairman.

60.22   CHAIRMAN AND COUNCILLOR COMMENTS/UPDATES ON ANY MATTERS OUTSTANDING FROM THE LAST MEETING AND RESOLVE AS NECESSARY.

Discussion regarding suitable candidates for the vacancy on the Council. A number of residents had expressed an interest and these individuals would be encouraged    to confirm their interest in time to attend the next meeting.

61.22   TO RECEIVE AND UPDATE FROM COUNTY OR DISTRICT COUNCILLOR

In Cllr Bunney’s absence, Cllr Spivey reported on Cllr Bunney’s meeting with officers from Highways Authority to discuss and inspect the issue of road conditions within the village. Some are in poor condition namely;

•   Cow Lane - collapsed and blocked road drainage gullies & general road surface condition
•   Caistor Lane - general road surface condition
•   Sandy Lane - general road surface condition
•   Papermill Lane - emerging spring and resulting puddles, collapsed and blocked road drainage gullies & general road surface condition

Cllr Adams agreed to provide details of locations of springs in Papermill Lane so that this information could be forwarded to Cllr Bunny and HA officers for their attention. Action All Cllr Adams

Discussion regarding current road closure at Bully Hill that had resulted in increased traffic load on Caistor Lane. This route is totally unsuitable for HGV traffic, illustrated by damaged caused by HGV earlier that day becoming stuck and causing damage to overhead wires and adjacent building. Suggested that the route be marked as ‘Unsuitable for HGV’s’. Action All Cllr Spivey/Bunney

[Cllr Bunney updated the meeting after his arrival];

Wallaby Lane; was to be reinspected by Highways Authority officer to confirm its condition which would be monitored.

Caistor Lane; had been patch repaired, but the Authority was aware that resurfacing was required and this had been programmed for the year 2023/24, if not before. The council considered its use as an HGV ‘rat run’ was not ideal given its current condition and general dimensions and gradients.

Paper mill Lane; gully in the ‘low dip’s blocked by silt and leaf litter. Volunteer efforts to keep it clear were undertaken on an ad hoc basis in the absence of regular maintenance by the HA.

Thorpe Lane; repairs to the lane had been agreed. Highways Authority were reluctant to take steps to close the highway due to likely resistance by 4x4 groups who use the lane and ford as a regular route for group runs. The anti-social behaviour reported by residents was acknowledged, but not sufficient reason to close the highway.

Cow Lane; collapsed road drainage gully was noted and that re-surfacing was required due to it for condition.

62.22   TO RECEIVE CLERKS UPDATE

In the Clerks absence, Cllr Spivey outlined a proposal to undertake regular safety checks of the Councils play equipment. These inspections would be undertaken on monthly basis at a rate of £12.50/hr plus 45p fuel allowance travelling from Caistor. The required training course cost would be shared with Nettleton PC. It was proposed by Cllr Shilling and seconded by Cllr Spivey that this proposal be accepted.    Action Clerk to arrange

63.22   TO RECEIVE REPORT FROM COMMUNITY SPEED WATCH GROUP

Cllr Spivey advised the Council that equipment had been received and would be delivered to the group organiser. The Group had been carrying out numerous survey sessions throughout the village at various location at unannounced times.

64.22   PLANNING APPLICATIONS AND DECISIONS

In the absence of the clerk, Cllr Spivey advised the Council of updates to a number of applications; 

145118 - Land adj Beck Hill – refused

144687 – Oak Hse – Rasen Rd – granted

144134 – Kingshead – no decision at this time – 07.11.22

145180 – 1 Cow Lane – extension – No decision at this time – 07.11.22

145509 - 14 Caistor Lane - no objection submitted - granted

141911 - Jesmond Cottage - already completed - but upvc windows instead of wooden - reported to enforcement 03.10.22 – re-reported 7/11.

145659 – Land east 2 Rasen Rd dwelling – repl 144030 – still open 7/11

145658 – Land rear 3 Rasen Rd dwelling & garage – still open 7/11

145179 – 1 Cow Lane 2 Bay Garage – still open 7/11

All Councillors to comment on applications not already made.    Action All

65.22   FINANCE

A. The Council reviewed spending to date during year 2022/23 and was satisfied that all monies would be spent given the various items of work identified so far. It as proposed by Cllr Spivey, seconded by Cllr Adams that the Council set a precept of £16,000 for the year 2023/24. This should be sufficient to meet the ongoing needs of the Council to maintain assets and liabilities within the parish.

B. The Council would be a beneficiary of a CIL payment to be made in 2023. The Council agreed that this would be used to purchase new/replacement benches to public areas within the village. Councillors were asked to identify those that need replacement. Action All

C. The Council reported the income since the last meeting and proposed, second and resolved the following schedule of payments to be made: Unanimous.

Income as statements 1/9/22

66.22   TO CONSIDER AND RESOLVE GRASS CUTTING QUOTATIONS FOR THE YEARS 2023 - 25

The Council considered the quotations received before the closing date. It was agreed to accept the quotation from D. Williams in the sum of £5400 per annum for the 3 year contract. Action Clerk to arrange

67.22   TO DISCUSS PLAY AREA REPAIRS AND TREE MAINTENANCE.

The following quotations have been received to undertake various items maintenance to assets with the village green;

•   Swings; to perform all labour, supply and lay turf, and fit new mats and pegs supplied by TEALBY PC - £390 + VAT 
•   Fencing; provide and install - £750 + VAT
•   Boundary Vegetation; to clear by flail and mulch arisings -£120 + VAT
•   Trees; to allow access, raise tree crowns with cut material chipped and left on site - £190 + VAT

These items were considered and agreed to be undertaken. Action Clerk to arrange

General discussion regarding previous quotations received or the removal/repair of various items of play equipment. It was proposed that;

•   Pirate Ship was in a poor state of repair. Cllrs Mercer and Adams would undertake repairs to ensure safe use for a further year with the intention to remove and replace in a future year.
•   Toddler swings removed due to rotten conditions of posts
•   Zip Wire to be removed due to rotten conditions of posts. Enquiries to be made to firm interest in re-use by others in the village. Action Cllr Mercer

Sources of additional funding were discussed;

•   West Lindsey District Council through their grants officer
•   Lincolnshire Wolds, who had contributed towards the existing equipment
•   Active Leisure Group [Lincolnshire County Council] Action Clerk to confirm

68.22   DATES OF 2023 MEETINGS

Meeting dates proposed, seconded and resolved unanimously;

9th January
6th March
15th May, including Annual Council Meeting
3rd July
4th September
6th November

69.22   CLOSED SESSION TO DISCUSS STAFFING MATTERS

It was resolved to move into closed session by reason of confidential / personnel matters to be transacted – there were no members of the public/press at the meeting.

After discussion it was proposed, seconded and resolved : That the post of Clerk & RFO should be allocated 5 hours per week and that the Working from home allowance should be increased to reflect increased costs providing broadband connection and telephone for Council use. 

It was also agreed that the Chairman and Vice-Chairman would meet with the Clerk/RFO before the next meeting, to undertake a review of duties and appraisal of the post with the current holder. Unanimous.

Meeting closed at 8.50pm

Date of next meeting 9th January 2023