March 2020 Minutes
TEALBY PARISH COUNCIL
Minutes of the Meeting of Monday 3rd March 2020
Held in the village Hall at 7:20pm
Present: Cllr Spivey, Cllr Shilling, Cllr Goodall, Cllr, Adams, Cllr Bevan, Cllr Wraith, Cllr Mercer.
1 member of the public attended the Public Forum session that preceded the formal Council meeting. The resident of Rasen Road raised the issue of speeding within the village and Rasen Road in particular. A copy of a letter sent to the Lincolnshire Constabulary, West Lindsey District Council and Sir Edward Leigh MP was presented to the Council. The statement within the letter was discussed in detail. the following actions were agreed;
i] The Council would consider the purchase of a second speed monitor for erection on the pole opposite the Church. This would be subject to funding being available in a future financial year.
ii] The Council would request a speed survey to assess the current traffic use within the village on Rasen Road
iii] Consider appropriate wording for signs fixed to the mock gates on Rasen Road
iv] Seek prices for the purchase of adhesive ’30’ signs that could be applied to domestic refuse bins. These may be made available to residents for their use.
The public forum section of the meeting closed at 7:55pm
10.20 APOLOGIES FOR ABSENCE
Jackie Grainger, Clerk & RFO [Sick]
11.20 TO RECEIVE COUNCILLORS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011
None were received at this time
12.20 TO APPROVE AS A CORRECT RECORD THE NOTES OF THE MEETING OF THE COUNCIL HELD ON 6th January 2020
It was proposed seconded and Resolved: That the notes of the meeting held on the 6th January 2020 be approved as a correct record and signed by the Chairman.
13.20 CHAIRMAN AND COUNCILLOR COMMENTS/UPDATES ON ANY MATTERS OUTSTANDING FROM THE LAST MEETING AND RESOLVE AS NECESSARY.
A resident of the village had cleared the footpath on Sandy Lane between the village and Thorpe Lane. It was proposed that their identity be confirmed and a letter of thanks sent. Cllr Spivey suggested that a volunteer work party be organised to undertake similar tasks throughout the village. Cllr Adams agreed to word a suitable invitation to be placed on the village website and Parish magazine inviting those interested to attend the village hall at 10:00, 28th March. Further dates to be organised for June and September.
Cllr Spivey advised the Council of urgent maintenance work had been completed to trees within the Church yard extinction on Caistor Lane. Recent high winds had caused a tree to rest upon overhead telecommunication cables.
It was agreed to request from the contractor a survey and written report of the condition of all trees within the church yard as their conditions gave cause for concern. The Councils insurers had been advised and would accept a claim by the Council in relation to this work. Action Clerk
It was requested that the Clerk reply to a neighbour of the church yard referring to these trees. Action Clerk
14.20 TO RECEIVE AN UPDATE FROM THE CLERK
In the absence of the clerk, Cllr Spivey advised the Council of updates to a number of issues;
There was no update regarding commissioning of the telecommunications mast as emails and contacts referred to on the planning application were expired.
The clerk had received no response to a request for quotations to undertake various tasks throughout the village.
Cllr Shilling was to provide an update with regard the timber footbridge. Action Cllr Shilling
Clerk had reported a damaged highway sign to Lincolnshire County Council.
It was requested that the clerk report the broken public footpath sign at the entrance to the Tennis Court & Bowls Club access road. Action Clerk
It was requested that the clerk report the broken 30 speed sign in Walesby Lane and the general condition of Caistor Lane, north from Papermill Cottages. Action Clerk
15.20 TO CONSIDER A RESPONSE RE: THE CEMETERY & MEMORIAL GARDENS ENQUIRIES
The responses received from the PCC were discussed and generally viewed as positive. Cllr Shilling suggested that a further meeting with Rev. Hewitt be requested to discuss the areas under consideration more clearly. In particular the role and responsibilities to be accepted by the PCC [regular grounds maintenance, monument maintenance, tree and structure maintenance within the church yard extension.] The information regarding the pricing of services provided by both the PCC and TPC was welcomed and the Council agreed to amend the rates charged at a future meeting so that they were aligned with those applied by the PCC.
The Rev. Hewitt had been advised of the recent actions taken, and the costs incurred, by the Council to make safe the trees within the church yard extension in Castor Lane.
It was agreed by the Council that any policy, regarding the safety of monuments within the cemetery, should be consistent with that adopted by the PCC. Action for future meeting Clerk
16.20 PLANNING APPLICATIONS & DECISIONS
Rasen Road - outline permission for construction of a single property - no objections raised
17.20 TO CONSIDER 4 POLICIES TO BE ADOPTED BY THE COUNCIL
The following policies were adopted by the council:
Death of a Senior Figure
Complaints Procedure
Lone Worker Policy
News and Media Policy
It was agreed by the council to purchase a Book of condolence for future use in accordance with the policy adopted. This would be placed either within the village hall or local shop to ensure as easy public access as possible. Action Clerk
It was agreed to identify those residents within the village who are responsible for flag poles so that they could be made aware of the protocols for the raising of flags following the death of a prominent individual.
18.20 FINANCE TO AUTHORISE THE SIGNING OF ORDERS FOR PAYMENT AND TO NOTE INCOME FOR JANUARY & FEBRUARY 2020
The following invoices were approved for payments:
i. £94.80 - LIVES
ii. £336.00 & £540.00 - Lincs Tree Services
iii. £102.00 & £169.01 LALC [membership and training]
iv. £446.90 - Clerks wages January and February
The council approved the transfer of £1500 to cover council expenditure to the end of the financial year from the 30 Day account to the Treasurers account.
19.20 TO RECEIVE THE CLERKS UPDATE ON CORRESPONDENCE RECEIVED
The clerk had received notification that the local branch of the CPRE was to close and so there would be no Best Kept Village competition this year.
All other correspondence received by the clerk had been circulated to councillors electronically.
Meeting closed at 9.20pm
Date of next meeting 4th May 2020