May 2020 Notes
TEALBY PARISH COUNCIL
Notes of the Meeting of Monday 4th May 2020
Held online following the Annual Parish Meeting 6.40pm
Due to the COVID-19 pandemic, Government restrictions on travel, public meetings & social distancing placed on all residents of the UK, the May 2020 meetings of the Parish Council have been held online, as granted in new legislation, valid until May 2021.
Present: Cllr Spivey, Cllr Shilling, Cllr Goodall, Cllr, Adams, Cllr Bevan, Cllr Wraith, Cllr Mercer, Clerk & RFO.
20.20 APOLOGIES FOR ABSENCE
None.
21.20 ELECTION OF CHAIRMAN FOR ENSUING YEAR 2020/21.
Cllr. Shilling nominated Cllr. Spivey for the position of Chairman. No other nominations werereceived. Seconded Cllr. Adams. Unanimous – resolved.
22.20 TO RECEIVE DECLARATION OF ACCEPTANCE OF OFFICE OF CHAIRMAN OF TEALBY PARISH COUNCIL.
The declaration was duly emailed, and it was proposed and agreed to accept this signed document via email
23.20 ELECTION OF VICE-CHAIRMAN FOR THE ENSING YEAR 2019/20 & TO RECEIVE DECLARATION OF ACCEPTANCE OF OFFICE OF VICE-CHAIRMAN OF TEALBY PARISH COUNCIL
Cllr. Spivey nominated Cllr. Shilling for the position of Vice -Chairman. No other nominations were received. Seconded Cllr. Goodall. Unanimous – resolved.
24.20 TO RECEIVE DECLARATION OF ACCEPTANCE OF OFFICE OF VICE-CHAIRMAN OF TEALBY PARISH COUNCIL.
The declaration was duly emailed, and it was proposed and agreed to accept this signed document via email.
25.20 TO RECEIVE COUNCILLORS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011
Cllr. Spivey declared interest in planning application 140890.
26.20 TO APPROVE AS A CORRECT RECORD THE NOTES OF THE MEETING OF THE COUNCIL HELD ON 2nd March 2020
It was proposed seconded and Resolved: That the notes of the meeting held on the 2nd March 2020 be approved as a correct record and signed by the Chairman.
27.20 CHAIRMAN AND COUNCILLOR COMMENTS/UPDATES ON ANY MATTERS OUTSTANDING FROM THE LAST MEETING AND RESOLVE AS NECESSARY.
The Chairman advised the Council that enquiries had been made about the green waste bin in the cemetery. The clerk advised that this was in hand.
Cllr. Adams updated the Parish Council with details of the formation of volunteer group, created to deal with the COVID-19 outbreak, to support the community. Cllr. Adams reported on the success of the group, lead by R. Askham (VH & Shop), and felt that the residents had been well supported. 70 volunteers from within the village had been identified, with 15 becoming local wardens, providing ongoing support with shopping, medication and other tasks. This has been extended to neighbouring villages, with the group current working with the Rev’d. Hewitt. Cllr. Adams reported that he was still working with LCC, Emergency planning groups and Volunteer groups.
Cllr Bevan reported that he had been working with the group to obtain funding to cover the costs the group have incurred/ out of pocket expenses, with applications to WLDC.
28.20 TO RECEIVE AN UPDATE FROM THE CLERK
The clerk reported a new website would be made available to the council in the near future, provided by LCC. The clerk also reported that she would be tendering her resignation this year, and would work with the Chairman to put together timelines, when things return to normal.
29.20
i) FINANCE – ANNUAL RETURN FOR YEAR ENDED 31ST MARCH 2020
Execute Annual Governance Statement - Was duly Executed
To approve the statement of accounts – Was duly Executed
Execute Certificate of Exemption -Was duly Executed
Execute review of effectiveness of internal audit – Was duly Executed
Ii) TO AUTHORISE THE SIGNING OF ORDERS FOR PAYMENT AND TO NOTE INCOME FOR MARCH & APRIL 2020 . It was proposed, seconded and Resolved: That orders for payment made to the sum of £2408.06 for March & April 2020. income is £11,500.00 being the precept was received in this period.
30.20 TO RECEIVE AN UPDATE REGARDING CEMETERY & MEMORIAL GARDENS MAINTENANCE
Cllr. Shilling reported no further correspondence at this time. Since the last meeting emergency tree work undertaken in the cemetery has highlighted the need for a tree survey. The cost for this and any subsequent work identified would need to be discussed with the PCC. Clarification regarding maintenance is required. Action Cllr. Shilling.
31.20 PLANNING APPLICATIONS & DECISIONS
140707 – Sunnyside Farm – Objection registered
140885 – Willingham Rd – 3 Dwellings – comments being collated.
140906 – Land off Caistor Lane – Water Storage – Dwelling – comments being collated.
140890 – Demolition of Old Barn for erection of dwellings – comments being collated.
Clerk wrote to WLDC regarding current administration of applications, having not been included in the circulation in 2 relevant applications within the area.
32.20 TO REC. UPDATE ON MAINTENANCE IN THE VILLAGE, AND TEMPORARY CLOSURE OF PLAY AREA.
Following recent emergency tree removal, it was recommended that a tree survey be undertaken for the cemetery and churchyard to identify any emerging work for the forthcoming financial year. The Chairman requested that quotes be obtained for the survey, a quote for wheelie bin speed signs & a quote to include cutting a grass verge Sandy Lane, to the current cutting schedule. Action – Clerk.
The clerk reported that she had not had a response from the handyman, and that his liability insurance certificate would need updating, should he get back in touch. Other contractors are to be approached for the quotation of work identified in the March meeting.
The Chairman reported that the play area was currently barrier taped off, and that most people had respected current social distancing guidelines. The area would need inspecting for any repair work before reopening.
Meeting closed at 7.40pm
Date of next meeting 6th July 2020 – venue to be confirmed nearer the time.