November 2020 Notes
TEALBY PARISH COUNCIL
Notes of the Meeting of Monday 2nd November 2020
Held online 7.30pm
Due to the COVID-19 pandemic, Government restrictions on travel, public meetings & social distancing placed on all residents of the UK, all Parish Council meetings will be held online, as granted in new legislation, valid until May 2021.
Present: Cllr Spivey, Cllr Adams, Cllr Bevan, Cllr Mercer, Cllr Goodall, Cllr Noon, Clerk & RFO.
54.20 APOLOGIES FOR ABSENCE – Cllr. Shilling, apologies accepted.
55.20 TO RECEIVE COUNCILLORS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 – non received.
56.20 TO APPROVE AS A CORRECT RECORD THE NOTES OF THE MEETING OF THE COUNCIL HELD ON 7th September 2020.
It was proposed seconded and Resolved: That the notes of the meeting be approved as a correct record and signed by the Chairman.
57.20 CHAIRMAN AND COUNCILLOR COMMENTS/UPDATES ON ANY MATTERS OUTSTANDING FROM THE LAST MEETING AND RESOLVE AS NECESSARY.
Cllr. Spivey reported ongoing concern from the residents of Caistor Lane. Cllr. Adams reported that the Joint Action Committee had reformed, due to the current Lockdown restrictions.
58.20 TO RECEIVE AN UPDATE FROM THE CLERK
The clerk circulated relevant electronic email over the last 2 months, including online councillor training opportunities. The clerk discussed the transfer of data to the new website. The clerk offered to produce a yearly clerks timeline planner, which would provide councillors with information regarding deadlines for certain paperwork within the clerking year and financial year.
59.20 PLANNING APPLICATIONS & DECISIONS
140885 – Willingham Rd – 3 Dwellings – still open at time of meeting.
140906 – Land off Caistor Lane – Water Storage – Granted
141346 & 7 – Front St – conversion – granted.
141369 – Rasen Rd – 5 Dwellings – refused
141445 – Rasen Rd – garage – granted.
141442 – Sunnyside – granted.
141463 – Rasen Rd – Landscaping – granted.
141746 – Vine Cottage – open for comments.
141835 – Causeway – open for comments.
60.20
i) TO REVIEW INCOME & EXPENDITURE FOR 2020/21 & BUDGET 2021/22, AND TO SET PRECEPT FOR 2021/22.
General discussion took place regarding the expenditure in the current financial year. Due to the ongoing pandemic not all maintenance work has been completed, but would be expected to be carried out as soon as it was safe to do so. Additional emerging work has been identified throughout the year, primarily tree maintenance, with a tree survey required and any subsequent ensuing work identified. With this in mind a proposed budget and estimated precept for 2021/22 of £13000 was proposed by Cllr Bevan, seconded by Cllr Spivey. This would be further considered at the January 2021 meeting, before the actual precept request be submitted, following receipt of the survey and quotations for work have been received.
ii) TO AUTHORISE THE SIGNING OF ORDERS FOR PAYMENT AND TO NOTE INCOME FOR SEPTEMBER & OCTOBER 2020 .
It was proposed, seconded and Resolved: That orders for payment made to the sum of £1869.68, with income of £0.46 being interest.
61.20 TO DISCUSS MAINTENANCE FOR CEMETERY AND CHURCHYARD, INCLUDING TREE MAINTENANCE.
Further to recent correspondence received from the PCC the definition of responsibility has been clarified for the closed church yard, the churchyard extension and the west of the cemetery.
The responsibility for the maintenance of these area’s has also been clarified.
The Parish Council currently maintains the grassed area’s and hedges in all of these areas, with emergency tree felling carried out in the spring. The correspondence states that the PCC have agreed to jointly determine a pro-rata split for the maintenance costs for these areas, on a geographical basis, for the beginning of the new financial year 2021/22.
The PCC also confirmed that they were happy to proceed immediately with a tree survey, which could be charged back on a geographic pro-rata basis.
The correspondence also discussed topple testing of headstones in the church yard extension (cemetery) and the parish council owned west cemetery. The PCC informed the parish council that this was not undertaken by the PCC and would be addressed as and when required, as a Faculty would need granting before any headstone would be attended to.
After discussion the Chairman requested the clerk to follow up the tree survey, and draft a reply to the PCC, for information on burial charges, remembrance garden and liability insurance. The councillors would identify the geographical pro-rata basis, and rely this information to the PCC.
62.20 UPDATE ON THE TEMPORARY CLOSURE OF PLAY AREA.
Following the circulation of the inspection report a number of repairs have been identified, with some work already undertaken. New parts are awaiting delivery, which will enable the play area to reopen in the near future. COVID safe signage will need to be purchased and erected before the re-opening.
The zip wire will remain closed following further inspection, having identified that resistance testing of the timbers will need to be undertaken at a cost of £540. Further to this the ramp will require replacement/repair at an estimated cost of £375, with additional zip wire parts for replacement estimated to be a further £300.
However, before these repairs can be undertaken essential investigation into the mechanical integrity of the unit will need to be carried out. Cllr Spivey therefore proposed that – Councillors consider the ongoing liability and cost of repairs to the Zip Wire, and investigate an alternative play facility, to be discussed at the next Parish Council Meeting in January. Seconded Cllr (s) Mercer & Adams. Resolved.
Meeting closed at 8.50pm
Date of next meeting Monday 11th January 2021 – virtual.
These notes are draft until signed at the January meeting.