2023-24 Minutes

Present:
Clerk:         Tony Shaw
Chair:         Cllr Spivey
Councillors:    Cllr Bevan, Cllr Mercer, Cllr Shilling, Cllr Brown

In Attendance:
District Cllr Moira Westley
No members of the public

1.    Declarations of Interest:
a)    To record declarations of interest by any member in respect of the agenda items listed below.  Members should identify the agenda item and type of interest being declared.
b)    To note dispensations given to any member in respect of the agenda items listed below. 
Cllr Spivey declared a non-pecuniary interest as a member of the Village Hall committee in respect of agenda item 9.
Cllr Mercer declared a non-pecuniary interest as a member of the Village Hall committee in respect of agenda item 9.
2.    To receive any apologies sent to the Clerk from Members not able to attend the meeting.
Apologies received from Cllr Noon and the reason was accepted.
3.    To adopt the minutes of the meeting held on Thursday 8th June 2023.
RESOLVED: The minutes were adopted and signed by the Chair.
4.    Open Forum: Members of the public can ask questions or make short statements to the council.
No members of the public in attendance.
5.    To receive updates from District and/or County Councillors.
District Cllr Westley provided a verbal report that covered:
a)    Highways plan to implement double yellow lines on Queen Street, Market Rasen.
b)    30mph speed limit through Market Rasen to be extended on the A631 towards the new housing development near the Racecourse.    
c)    Future work to install average speed cameras between Market Rasen and Ludford.
d)    Community Facilities Funding scheme is open to applications. Match funding is preferable, with the money to be spend before the end of 2024-25, on village hall or play park improvements.
6.    Finance:
a)    To receive a financial summary from the Clerk.
The Clerk presented a Bank Reconciliation which showed balances at the end of May as:

b)    To approve a Schedule of Payments for invoices received since the last meeting.
RESOLVED: All payments in the table below were approved.

c)    To sign an application form for a move to Unity Trust Bank.
RESOLVED: Unity Trust application form signed by the Chair and Cllr Shilling.

7.    Planning: To consider and comment on planning applications received since the last meeting:
a)    Application 146812 - Poplar Farm, Tealby Road, Walesby, Market Rasen, LN8 3UL
View application on West Lindsey's Planning Portal
RESOLVED: Councillors to consider this application and submit comments to the Clerk by Wed 20th July, for collation and submission. Comments to be minuted at the next meeting for transparency.
b)    Application 146933 - 6 Sandy Lane Tealby Market Rasen LN8 3YF4
View application on West Lindsey's Planning Portal
RESOLVED: Councillors to consider this application and submit comments to the Clerk by Wed 20th July, for collation and submission. Comments to be minuted at the next meeting for transparency.
c)    Application 146934 - 6 Sandy Lane Tealby Market Rasen LN8 3YF
View application on West Lindsey's Planning Portal
RESOLVED: Councillors to consider this application and submit comments to the Clerk by Wed 20th July, for collation and submission. Comments to be minuted at the next meeting for transparency.

8.    Cemetery:
a)    To approve a Memorial for the late Philip William Walker
RESOLVED: Memorial approved
b)    To approve a Memorial for the late Abigail Clark
RESOLVED: Memorial approved

9.    To discuss repairs to Play Park item that requires lifting equipment.
Local resident has offered assistance to repair the Toddler Swing, including the provision of lifting equipment. The base of each wooden leg needs rotten wood cutting off and the installation of metal braces.
RESOLVED: Purchase of 4 metal leg braces was approved at a cost of £51 (excl. VAT) each, plus postage.

10.    To consider options for the replacement of Village benches
Council discussed the proposal to purchase three recycled benches, to replace existing items round the village, plus wooden benches for the Village Hall and Churchyard.
The cost of these is to be included in an application for funding under the Community Facilities Fund (see item 5 d) above). A final decision on what to purchase is to be deferred until the funding application has been drafted.
Exclusion of Press and Public: 
To consider passing a resolution in accordance with the Public Bodies (Admission to Meetings) Act 1960, that public and press be excluded from the meeting for the matters set out below on the grounds that it could involve the likely disclosure of private and confidential information.
RESOLVED: Council will move to a closed session to discuss item 11.

11.    Move to a closed session to discuss confidential finance matter
RESOLVED: Letter to be sent to the ex-Clerk to confirm the amount of money owde by the council in  final settlement of their employment.

Meeting closed at 8:50 pm